Emails are unstructured and largely uncontrolled information, so whether you need to reduce the inherent risks, optimize performance or minimize compliance issues, email archiving should be top of your IT priority list. 

Backing-up email is not enough; archiving is all about long term retention and accessibility. Not just saving email but knowing where it is for timely retrieval, should internal or legal reasons dictate. Your back-up strategy probably doesn’t accommodate precise retention periods, which can be several years or even indefinite, which must match the retention requirements of different parts of the organization.

Your organization needs to protect itself against lawsuits, keep inappropriate email out of the organization, defend against accusations of criminal acts and prevent employees from being harassed via email.  The ability to analyze, find or remove email will reduce the risks associated with email. 

The key is finding a solution that maintains email integrity.  When it comes time for regulatory audits, you won’t want emails challenged for lack of authentication.  Speed is essential too - in a restricted time-frame fast indexing and search for retrieval of email is inherent to true archiving solutions.  Back-up of email isn’t enough to meet regulatory requirements. 

Email archiving solutions from Digistore Solutions allow you to facilitate ediscovery and comply with government, industry, and corporate mandates by preserving messages and attachments on an immutable platform. Our storage appliances combined with cutting edge software provide the safest, most cost-effective means to archive terabytes of email while simultaneously keeping it online and retrievable. Enterprises can keep a complete archive of all their employees’ email messages without requiring them to regularly clean out their email inbox. At the same time, our products dramatically reduce the time required to back up current, active email by offloading archived email into a separate repository.

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